exacare ai
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The leading nursing home admissions software

Exacare ai centralizes referrals, analyzes admissions packets, verifies insurance, and handles prior authorization so your teams can move faster with confidence.
  • Trusted by 2,000+ nursing homes, with more than 27 million clinical documents reviewed by our AI
“Exacare ai transformed how our nursing teams operate – using nursing home software allowed us to centralize admissions and case management to unlock ~$900K in annual savings.”
Tim Fields, CEO at Ignite Medical Resorts
  • 0⁠ min
    referral response time across the top 10% of nursing homes
  • 0M
    referrals processed since inception
  • 0%
    average increase in admissions
  • $0K
    per home reimbursement increase
Connect your systems
Integrate referral portals, EHRs like PCC or MatrixCare, and eFax into one skilled nursing admissions workflow.
Analyze referrals with AI
Context-aware AI reads full referral packets, flags clinical risks, and estimates reimbursement — all in minutes.
Review insights and respond
Teams review AI insights, collaborate internally, 
and respond to hospitals faster and with better information.
Track performance and manage census
Monitor census, assign beds, and track performance across facilities with real-time dashboards.

How our admissions software works

Step 1
Connect your systems
Integrate referral portals, EHRs like PCC or MatrixCare, and eFax into one skilled nursing admissions workflow.

AI-powered nursing home software

Allow nursing homes to review referral packets in under 60 seconds as contextual AI recommends admit or decline decisions with transparent reasoning.

How we're different from other skilled nursing software

Context beyond keywords
Purpose-built for nursing home admissions, exacare ai reads full referral packets in context, identifying clinical signals and risks that keyword-based tools miss.
Deeper nursing home integrations
Connect with more referral platforms, hospital systems, and EHRs than any nursing home admissions software on the market.
Prior authorization for nursing homes
Automate prior authorizations and concurrent reviews for managed care admissions, saving nursing teams time and reducing manual follow-up.
Real-time dedicated support
Reach an in-house, on-share, live member of our support team in less than five minutes.

Proven nursing home software, with real admissions growth

2.6x increase in referral-to-admit win rate

“I’m helping our Hinsdale building, and we’ll get 40, maybe 50 referrals a day. Having exacare ai just smooths our referral process out so much and makes it 20 times easier. I truly couldn’t be happier with the switch.”
Jessica Dikun, Regional Director of Admissions at Pearl Healthcare

$900K in annual savings unlocked

“What used to be highly manual, fragmented workflows are now streamlined and data-driven, allowing our teams across over 30 facilities to move faster, make more confident decisions, and capture opportunities we would have otherwise missed.”
Tim Fields, CEO at Ignite Medical Resorts
View customer stories

A better way to manage nursing home admissions

Before exacare ai
  • Nursing home teams toggle between multiple referral portals with no central source of truth
  • Communication is buried in email, texts, and portals
  • Referral packets are reviewed under time pressure, key details missed
  • PDPM considerations happen downstream, after key decisions are made
  • Managed care authorizations take hours of staff time
  • Decisions vary by nursing staff members and homes
After exacare ai
  • All referrals are centralized in one place
  • Nursing teams communicate easily with tagging, threaded comments, and an integrated hospital chat
  • Full packets are read and analyzed in under 60 seconds by nursing home AI software
  • Financial risk and reimbursement potential surfaced upfront during nursing home admissions review
  • Managed care authorization workflows are handled automatically
  • Decisions are documented, communicated, and consistent across buildings
  • Custom nursing home-level criteria are applied automatically
  • Nursing home leadership gets insights to act more strategically

Nursing home software for your entire care team

  • For Admissions Teams
    Move at the speed hospitals expect. Admissions teams can review full referral packets in minutes and respond quickly without sacrificing clinical or financial rigor.
  • For DONs & Clinical Teams
    AI-generated patient summaries give you clinical visibility before admissions decisions are made.
  • For Operations Leaders
    Portfolio-wide analytics, census management and executive reporting across all your nursing homes.
  • For Managed Care Teams
    Prior authorization tracking, submissions and concurrent review across your entire nursing home.

FAQs

Trust by 2,000+ nursing home teams

See why we're the leading nursing home admissions software

Book a demo