Excellent care starts with the right post-acute care software
Faster, smarter, more accurate post-acute care management and admissions begin here. ExaCare AI helps post-acute care operators review referrals in minutes and optimize admissions, improving census, margins, and staff capacity.
Proven results from 1,500+ facilities
Trusted by leading post-acute care operators nationwide
Today’s post-acute care admission process is broken
The post-acute care admission process typically looks like this: referrals arrive from multiple hospital portals, often incomplete, and whoever responds first usually wins. Manual reviews drain time, frustrate staff, and erode margins.
Lengthy manual reviews
Admissions coordinators spend upwards of 45-60 minutes per referral package. By the time you respond, the patient has been admitted elsewhere.
Rushed, risky decisions
Staff rush to secure patients without clear visibility into clinical or financial fit, leading to denials and poor star ratings.
Fragmented systems
Staff juggle multiple hospital portals, disconnected emails, and numerous spreadsheets, wasting hours on data entry.
Lost revenue
Every delayed or missed referral is an empty bed, each worth up to $21,000 in lost revenue. The cost of a wrong admission is even higher.
ExaCare AI: post-acute care admissions made faster, safer, smarter
With ExaCare AI, every admission moves quicker and fewer details fall through the cracks. Your staff stays focused on care, while our technology handles the complexity behind it.
Deep dive into ExaCare AI Admissions
ExaCare AI is an AI-native platform purpose-built for post-acute care management, removing friction from everyday care coordination. The intelligent AI agents help run operations so your teams can focus on care.
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Customize your admissions criteria
Apply your facility’s unique decision logic for AI admissions, referral scoring, and prioritization.
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Conduct a focused review of risks
AI highlights the key data points in complex cases, directing staff attention to the areas of potential risk.
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Automate insurance verification
Check coverage, co-pay days, and SNF eligibility automatically.
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Summarize patient files
Condense each patient’s clinical and post-acute care information into a single-page overview for quick insights.
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Understand admission trends
Gain portfolio-wide insights and trends of key operational metrics.
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Ensure accountability and oversight
Track actions, comments, and response times across your team for full visibility into compliance and process efficiency.
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Tag your team for seamless collaboration
Get team input on referrals in one place, assign action items, and move decisions forward faster.
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Monitor bed availability with a real-time bed board
Track occupancy in real time and give your staff instant visibility into open beds, capacity constraints, and placement decisions across your portfolio.
Built by industry veterans from the world’s leading tech companies
Frequently asked questions
What features should I look for in a post-acute care software?
The best post-acute care software should help you admit faster, stay compliant, and protect revenue. Focus on these four essentials:
- Proven, healthcare-trained AI: Choose a platform built on proprietary AI models purpose-built for healthcare. Generic or rule-based automation can’t match the accuracy, adaptability, or contextual understanding needed to improve post-acute admissions.
- Platform integration: Select an innovative solution that integrates effortlessly with your existing tech stack. Strong integration prevents data silos, minimizes disruption, and keeps team workflows running smoothly.
- Deep AI and engineering expertise: Look for a product backed by experienced engineers and strong technical investment. Building healthcare-grade intelligence demands advanced data engineering, ongoing model optimization, and a focus on accuracy, security, and performance.
- Support and training: Ensure ongoing customer support, going beyond implementation. Responsive support and accessible training will keep your team confident, compliant, and continuously improving.
How does ExaCare AI assess clinical fit and eligibility for post-acute care?
ExaCare AI’s Admissions Agent reviews each referral using healthcare-trained AI models that understand diagnosis codes, prior care history, and facility-specific rules. It cross-checks patient data against your admission criteria and payer requirements, surfacing only clinically appropriate referrals with transparent reasoning behind every recommendation.
How can ExaCare AI improve speed-to-lead on referrals?
ExaCare AI improves your speed-to-lead by automatically triaging incoming referrals the moment they arrive. ExaCare AI:
- Extracts key clinical details
- Checks insurance coverage
- Matches them to your facility’s criteria
…all within minutes. Your team gets an organized, ready-to-review summary with clear rationale, allowing faster decisions and fewer missed opportunities.
How does ExaCare AI integrate with existing EHR and referral systems?
ExaCare AI offers integrations with leading EHRs and referral sources, including:
- PointClickCare
- MatrixCare
- Efaxes
- Epic Care Link systems
- Major referral platforms
Your team can easily adopt ExaCare AI without changing your core systems.
Does ExaCare AI offer real-time bed board and census management tools?
Yes. ExaCare AI includes a real-time bed board that shows occupancy, open beds, and placement options across your facility. It replaces manual spreadsheets and whiteboards with an electronic, easy-to-use tool that lets you manage beds, admits and discharges all in one place.
1. Improved staff workflows: Eliminates the need for admissions teams to manually track and rely on excel sheets or whiteboards. ExaCare AI’s Bed Board centralizes everything so your teams can:
- Easily see visual of occupied and empty beds across units
- Manage bookings, move-ins, and move-outs
- Add bed notes, hospitalization updates, isolation or other tags
- Instantly swap residents between beds
- Save and print bed board PDFs to share with broader teams
2. Clear visibility into occupancy: Easily identify open beds and see upcoming move-ins and move-outs, helping you stay ahead on occupancy planning and maximize census
3. Access to census reporting: Unlocks powerful census reporting helping you understand occupancy performance and census trends