Excellent care starts with the right skilled nursing facility admissions platform
Faster, smarter, more accurate admissions begin here. ExaCare AI helps skilled nursing operators review referrals in minutes and optimize admissions, improving census, margins, and staff capacity.
Proven results from 1,500+ facilities
Trusted by leading SNF operators nationwide
Today’s skilled nursing facility admission process is broken
The SNF admission process typically looks like this: referrals arrive from multiple hospital portals, often incomplete, and whoever responds first usually wins. Manual reviews drain time, frustrate staff, and erode margins.
Lengthy manual reviews
Admissions coordinators spend upwards of 45-60 minutes per referral package. By the time you respond, the patient has been admitted elsewhere.
Rushed, risky decisions
Staff rush to secure patients without clear visibility into clinical or financial fit, leading to denials and poor star ratings.
Fragmented systems
Staff juggle multiple hospital portals, disconnected emails, and numerous spreadsheets, wasting hours on data entry.
Lost revenue
Every delayed or missed referral is an empty bed, each worth up to $21,000 in lost revenue. The cost of a wrong admission is even higher.
ExaCare AI: Skilled nursing admissions made faster, safer, smarter
With ExaCare AI, every admission moves quicker and fewer details fall through the cracks. Your staff stays focused on care, while our technology handles the complexity behind it.
Deep dive into ExaCare AI Admissions
ExaCare AI is an AI-native platform purpose-built to transform post-acute operations, removing friction from everyday care coordination. The intelligent AI agents help run operations so your teams can focus on care.
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Customize your admissions criteria
Apply your facility’s unique decision logic for AI admissions, referral scoring, and prioritization.
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Conduct a focused review of risks
AI highlights the key data points in complex cases, directing staff attention to the areas of potential risk.
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Automate insurance verification
Check coverage, co-pay days, and SNF eligibility automatically.
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Summarize patient files
Condense each patient’s clinical and post-acute care information into a single-page overview for quick insights.
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Understand admission trends
Gain portfolio-wide insights and trends of key operational metrics.
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Ensure accountability and oversight
Track actions, comments, and response times across your team for full visibility into compliance and process efficiency.
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Tag your team for seamless collaboration
Get team input on referrals in one place, assign action items, and move decisions forward faster.
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Monitor bed availability with a real-time bed board
Track occupancy in real time and give your staff instant visibility into open beds, capacity constraints, and placement decisions across your portfolio.
Built by industry veterans from the world’s leading tech companies
Frequently asked questions
What features should I look for in a skilled nursing admissions software?
The best skilled nursing admissions software should help you admit faster, stay compliant, and protect revenue. Focus on these four essentials:
- Proven, healthcare-trained AI: Choose a platform built on proprietary AI models purpose-built for healthcare. Generic or rule-based automation can’t match the accuracy, adaptability, or contextual understanding needed to improve post-acute admissions.
- Platform integration: Select an innovative solution that integrates effortlessly with your existing tech stack. Strong integration prevents data silos, minimizes disruption, and keeps team workflows running smoothly.
- Deep AI and engineering expertise: Look for a product backed by experienced engineers and strong technical investment. Building healthcare-grade intelligence demands advanced data engineering, ongoing model optimization, and a focus on accuracy, security, and performance.
- Support and training: Ensure ongoing customer support, going beyond implementation. Responsive support and accessible training will keep your team confident, compliant, and continuously improving.
How can ExaCare AI improve speed-to-lead on referrals?
ExaCare AI improves your speed-to-lead by automatically triaging incoming referrals the moment they arrive. ExaCare AI:
- Extracts key clinical details
- Checks insurance coverage
- Matches them to your facility’s criteria
…all within minutes. Your team gets an organized, ready-to-review summary with clear rationale, allowing faster decisions and fewer missed opportunities.
How does ExaCare AI assess clinical fit and eligibility for skilled nursing admission?
ExaCare AI’s Admissions Agent reviews each referral using healthcare-trained AI models that understand diagnosis codes, prior care history, and facility-specific rules. It cross-checks patient data against your admission criteria and payer requirements, surfacing only clinically appropriate referrals with transparent reasoning behind every recommendation.